InvioInvio

Everything You Need to Get Paid Faster

Simple, focused invoicing and quoting tools built for New Zealand tradies and freelancers who need a clear workflow on desktop and mobile.

Core essentials stay easy to scan above the fold, while advanced tools stay grouped clearly by plan and status.

Dashboard Invoices

InvoicesExample

  • INV-0247Kauri Ridge Property LtdPaid$681.15
  • INV-0246Nathan & Priya SoodSent$612.40
  • INV-0245Grant & Nadia SallisSent$556.25
  • INV-0244Halswell Joinery6 days overdueOverdue$1,240.00
  • INV-0243Mark & Diane StaffordPaid$1,720.35
  • INV-0242Craig & Melissa FindlayPaid$1,014.50

Every plan

28 features

GST-compliant invoices

Create professional tax invoices that meet IRD requirements. Automatic 15% GST calculation for New Zealand.

INV-0247

Subtotal$592.30

GST (15%)$88.85

Total$681.15

Card payments

Let clients pay your invoices by card. Powered by Stripe, money lands straight in your account. In New Zealand, you can choose to pass card processing fees to the client; Australian invoices carry no card surcharge.A 0.5% Invio platform fee applies to successful card transactions, plus standard Stripe processing fees.

Pay online by card

Pay $681.15 by card

Or by bank transfer, using the details on the invoice.

Xero & MYOB export

Export your invoices as Xero- or MYOB-ready CSV (or a standard CSV) so your accountant or accounting software stays in sync - no double entry.

Accounting exportsExample

Xero CSVReady to importMYOB CSVReady to importStandard CSVAll invoices, this FY

NZ tax & GST summary

A live financial-year summary - total income, GST collected, estimated income tax on current NZ brackets, and how much to set aside - with a quarterly breakdown. Download the full EOFY accountant pack in one click: a summary statement plus invoice and expense CSV registers for your last completed financial year. Free on every plan.

GST return figuresExample

GST on sales$88.85

GST on purchases$26.09

GST to pay$62.76

Expense & receipt capture

Snap a photo or attach a PDF of any receipt (up to 4 MB) and log the expense with vendor, date, and category. Eight built-in categories plus your own, each with the share you can claim and how GST applies. GST-aware (mark inclusive, record GST portion), financial-year totals with filters, and one-click CSV export. Free on every plan.

Expense

Hardware storeMaterials$200.00

Receipt photo attached

Deposits on quotes & invoices

Request a deposit - percentage or fixed amount - directly on a quote or invoice. Deposit carries through when a quote is accepted and converted to an invoice. Clients can pay deposits by card when card payments are enabled.

INV-0247Example

Total$681.15

Amount paid$0.00

Deposit due now$204.35

Balance on delivery$476.80

Pay deposit by card

Deposit: $204.35 - balance of $476.80 due on delivery.

Connect your AI (Claude or ChatGPT)

Use Invio from the AI you already talk to. Connect Claude or ChatGPT and ask it to draft an invoice or quote, check who owes you, or pull your GST numbers. Drafting and sending are separate steps, and every send runs the same checks as sending it yourself. Free on every plan, including Starter.

Who is late paying me?

ClaudeHalswell Joinery: $1,240.00, 6 days overdue.

Also on every plan

Professional quotes
Create and send professional quotes. Your client can accept online, on every plan, and you convert accepted quotes to invoices with one click.
Send via email
One-click email delivery. Clients receive professional invoices instantly.
PDF export
Download professional PDF invoices and quotes anytime. Perfect for records or printing.
Client management
Store client details once, use them forever. No more retyping addresses.
Mobile-first design
Works perfectly on your phone. Create and send invoices right from the job site.
Secure & private
Your data is encrypted and stored securely. NZ Privacy Act 2020 compliant.
Built for NZ
Designed specifically for New Zealand. Correct GST rates, bank formats, and IRD compliance.
Create in 60 seconds
No complicated setup. Add your client, line items, and send. Built for speed on job sites.
Payment tracking
Track paid, unpaid, and overdue invoices at a glance. Know exactly who owes you money.
Bank statement import
Add your bank account and import CSV bank statements (or AI-read PDF statements: 10 a month on Pro, 40 on Growth). Invio matches deposits to unpaid invoices automatically. CSV import is free on every plan.
Automatic reminders
Starter includes automatic reminders on your first 3 invoices, ever. It is a lifetime allowance, not a monthly one, so it does not reset: each invoice you send with reminders on uses one. After that, Pro chases every invoice you send.
Recurring invoices
1 recurring invoice series included, free - unlimited cycles on it. A second active series is a Pro feature.
Custom business branding
Add your logo, choose how big it appears, and keep invoices and quotes on-brand.
Voice-to-Invoice
Dictate an invoice out loud. AI drafts it, you review and send. Starter includes 3 voice invoices per month; Pro and Growth include more.
Refunds (card & manual)
Refund card payments directly from the invoice via Stripe, or record a manual refund. Refunded invoices show a clearly labelled terminal state so your records stay accurate.
Owner Money Reports
A live money mirror for the owner: what you earned vs what landed, who still owes you (overdue-first), your top clients by revenue, a 6-month received trend with month-on-month change, and a GST set-aside nudge. Free on every plan. (Need FY tax figures or an accountant export? That's the Tax & Export tab.)
Profit & Loss report
A Profit & Loss report for any dates you choose - this month, last quarter, a financial year or your own start and end. Income by client counted when you issue the invoice (with how much has not been paid yet), expenses by category and net profit, with GST excluded for GST-registered businesses. A second report, Money in and out, counts income when the money arrives. Report on all your businesses at once, and print it, save it as a PDF or download a CSV. A summary of your Invio records, not a tax return. Free on every plan.
GST-free and zero-rated items
If your business is registered for GST, mark items as GST-free (Australia) or zero-rated (New Zealand) on any invoice or quote. GST is calculated only on taxable lines. Free on every plan.
Invoice a quote in parts
Invoice a percentage of a quote or chosen lines as work progresses, and see what is left on the quote. Convert the rest with one click. Free on every plan.
GST to IRD
Invio works out the GST for each filing period from your invoices and expenses, shows when the return is due and reminds you before it is. You mark it paid. Paying IRD from your own account in one tap comes later. A summary, not a filed return.
Offsider
Chat with Offsider, Invio's AI helper, to draft invoices and quotes or ask for your numbers - who owes you, GST collected. You review and send. Starter includes 10 Offsider chats per month; Pro and Growth include more.

Pro

8 features

Automatic reminders

Set it and forget it. Automated reminders on every invoice, before and after due dates, keep your cash flowing.

Automatic reminders

Overdue: Invoice INV-0247 is outstanding - $681.153 days after the due date

Paid. Reminders stop.

Recurring invoices

Run as many recurring billing schedules as you need for regular clients. Invoices are created automatically.

Example / INV-0246Recurring

Nathan & Priya Sood$612.40

Active - next send 20/10/2026

Stop recurringNew version

No Invio branding on your invoices

Client-facing invoices, quotes and credit notes never carry a "Powered by Invio" line - just your business.

Pro

Dashboard analytics

See your invoicing stats at a glance: total billed, paid this month, outstanding.

Pro

Scan receipts with AI

Photograph a receipt and the expense fills itself in: vendor, date, total, GST, category and line items. You check it, then save. 50 scans a month on Pro and 200 on Growth; a scan that cannot read the receipt does not use one up.

Pro

Projects and time

Log hours, approve them, turn hours into an invoice, on Pro and Growth.

Pro

Shift log

Working alone in home help, cleaning or support work? Log each shift, approve it and bill a week of shifts into an invoice. Turn on Home & field teams in Settings.

Pro

REST API for your own apps and automations

Make an API token in Settings and your own systems (an online shop, a CRM, or an automation in Make or n8n) can create draft invoices, quotes, clients and expenses, update a client, read your invoices, outstanding amounts, revenue and business settings, and send an invoice once you confirm it.

Pro

Growth

3 features

Voice-to-Invoice

Dictate an invoice out loud. AI drafts it, you review and send. 100 voice invoices per month on Growth (Starter 3, Pro 10). Allowances are per account, shared across all your businesses.

Drafted from your voiceExample

What we heardInvoice Kauri Ridge Property. After-hours callout, three and a half hours labour, two RCDs and twenty metres of TPS cable.
  • After-hours callout$95.00
  • Labour, registered electrician$297.50
  • RCD, 2 pole 40A$136.80
  • TPS cable 2.5mm, 20 m$63.00

Looks good - review and send when ready

Home & field teams

Roster your staff, give workers the Invio Work phone app, keep vetting and certificate dates, and set a budget for each client. Everything in the shift log, plus the team tools.

Growth

Offsider

Meet Offsider, Invio's AI helper - like a good offsider on site, it handles the paperwork. Chat with it to draft invoices and quotes hands-free, ask for your numbers - who owes you, income by quarter, GST collected - or manage your settings, saved items, expenses and clients (sensitive changes like bank details always ask first and email you). Then review and send. 500 Offsider chats per month on Growth - one violet AI button for chat and dictate. Allowances are per account, shared across all your businesses.

Growth

Invio on your phone

Invio runs in your phone browser and installs to your home screen, with no separate download. It opens full screen, like an app, and you sign in as usual.

  • iPhone: open Invio in Safari, tap the Share button, then Add to Home Screen.
  • Android: open Invio in Chrome, then choose Install app or Add to Home screen.
  • On a computer, the Install Invio item in the Invio sidebar shows a QR code to scan with your phone.
  • Team workers get Invio Work, their own app for their phone, at its own address. Where your roster is on, Invio shows you that address with a link and a QR code to send them.

Add-ons, for the things only some businesses need

Add-ons are for paid plans and are billed monthly on their own subscription, in the same currency as your business. Cancel any time: they keep working until the end of the period you have paid for.

Extra business
Open another business under the same login, up to 5 in all. Each keeps its own invoices, clients, bank details and branding.
$9/mo each
Lead form
A "Request a Quote" form for your website. Enquiries land in your Enquiries inbox and become draft quotes.
$9/mo
Projects Pro
Budgets and profit by job on top of Projects and time.Included in Growth.
$9/mo
Xero sync
Invoices you send in Invio appear in your Xero file by themselves.
$10/mo
Extra team seat
Another person on your team, beyond the seats your plan includes.
$9/mo each

Run more than one Xero organisation?

Invio also connects every Xero organisation you authorise to whichever AI assistant you use - reads answered per organisation, writes held until you approve them, whether that's a click in Invio or a word in the chat.

Ready to simplify your invoicing?

Start free, no credit card required. Purpose-built for New Zealand tradies and freelancers.

No credit card required • 5 free invoices/month Compare other free invoicing software options