InvioInvio

Free Tax Invoice Template NZ GST Ready & IRD-Aligned

A NZ invoice template needs your name or trade name, the date, what you supplied and the amount, plus your GST number and the GST on sales over $200 if you are GST registered. This free template has those fields ready to fill in, with a sample to copy and a direct path into Invio when manual templates become too slow.

Instant download • No email required • GST-ready sample layout

Example INV-2026

  • A

    GST number

    123-456-789

    Your business details

  • C

    Rate and quantity

    $120.00 x 2.5

    Description and line items

  • D

    GST breakdown

    $385.00 / $57.75 / $442.75

    GST breakdown

The template

A filled-in tax invoice, shown at A4 widthExample figures, not a real invoice
INV-2026.pdfTax InvoiceExample
AApex Tradies Ltd

123 Main Street

Auckland CBD 1010

GST: 123-456-789

TAX INVOICE

BINV-2026

Issue: 24 Aug 2026

Due: 07 Sep 2026

Sent

Bill To

Acme Corporation

Sarah Jenkins

456 Business Park Way

Wellington 6011

CDescriptionAmount
Emergency plumbing repair. Fixed burst pipe in main bathroom.2.5 x $120.00$300.00
Parts - Valve & Fittings. High-pressure brass valve setup.1 x $85.00$85.00
DSubtotal$385.00
GST (15%)$57.75
Total$442.75
Amount paid$0.00
Balance due$442.75

BPayment Details

Please use the following details to make a payment.

Bank: ASB

Account: 12-3456-0789123-00

Reference: INV-2026

Thank you for your business!

Change the numbers to match your own job and it works out the GST and the totals as you type, then prints a real PDF. Nothing is sent to a server - what you type stays in this browser until you clear it. No watermark, no hidden fees, and no email required.

What is a tax invoice in NZ?

A document issued by a GST-registered supplier that lets the buyer claim back the GST they paid.

Since 1 April 2023 IRD asks for “taxable supply information” rather than a document headed “tax invoice”. On a sale of more than $200 that means the supplier's GST number plus either the GST-exclusive amount, the GST and the GST-inclusive total, or the GST-inclusive total with a statement that it includes GST. Checked against IRD's GST guide (IR375, March 2026) on 26 October 2026. Use the free GST calculator to work out the correct 15% GST amount before you complete the template, or check the full NZ tax invoice requirements guide.

What this invoice should carry

Four groups, keyed to the letters on the sample invoice above. Where a value is shown, it is the one you can read off it. The words “Tax Invoice” themselves are not required - since 1 April 2023 what matters is the information, not the heading - most people keep the phrase anyway because it is familiar.

A

Your business details

  • Business name or trading name

    On the sample: Apex Tradies Ltd

  • GST number, if you're registered

    On the sample: 123-456-789

  • Physical or postal address

    On the sample: 123 Main Street, Auckland CBD 1010

B

Invoice identifiers & payment

  • Invoice number, sequential for your records

    On the sample: INV-2026

  • Invoice date

    On the sample: 24 Aug 2026

  • Payment due date

    On the sample: 07 Sep 2026

  • Bank account details for payment

    On the sample: 12-3456-0789123-00

C

Description and line items

  • Description of what was supplied - specific enough to identify it

    On the sample: Emergency plumbing repair

  • Rate and quantity for each line, shown separately

    On the sample: $120.00 x 2.5

  • Line amount, calculated from rate x quantity

    On the sample: $300.00

D

GST breakdown

  • Subtotal, GST at 15%, and the GST-inclusive total, as three separate lines

    On the sample: $385.00 / $57.75 / $442.75

  • Buyer's name and one identifying detail (address, phone number, email address, trading name, NZBN, or website) - only if the buyer is GST registered, for invoices over $1,000

    On the sample: Doesn't apply here - this invoice is under $1,000

Not GST-registered yet?
If your annual turnover is under $60,000 you don't have to register for GST - leave out the GST number and GST lines, and just show your total. If you are not GST registered, your invoices carry no GST details, even though people often still call them tax invoices. Check the full NZ invoice requirements guide or use the free GST calculator if you are unsure.

Invoice template vs invoicing software

A free invoice template works well when you are starting out or sending a handful of invoices a month. Download it, fill in your details, save as PDF, and email it to your client - no account needed. The friction grows once you start repeating yourself.

No more re-typing client details

Save each client once and reuse them on every invoice - no re-typing names and addresses job after job.

Saved clients

GST calculated automatically

Invio works out the 15% for you on every invoice, so you're not recalculating GST by hand each time.

INV-2026Sent

Subtotal$385.00

GST (15%)$57.75

Total$442.75

15% every time

Payment tracking built in

See which invoices are paid, sent, or overdue at a glance - no more manually tracking payments in a spreadsheet.

One glance

IRD-compliant every time

Every Invio invoice includes the fields IRD expects, calculated correctly, in under 60 seconds.

INV-2026Example

HeadingTAX INVOICE

GST123-456-789

Issue24 Aug 2026

Due07 Sep 2026

Under 60 seconds

Start with the free template. When the admin overhead starts to add up, Invio is free for NZ sole traders and takes under a minute to set up.

Tax Invoice Template FAQs

Common questions about this NZ invoice template, GST, and switching to software.

How can I create a free invoice in New Zealand?
Download the free template above and fill it in, or open the free invoice generator, which works out the GST and totals as you type and prints a PDF without an account. Either way, include your name or trade name, the date, a description and the amount, plus your GST number and GST if you are registered.
Can I issue an invoice without GST?
Yes, if you are not GST registered: show your total without a GST number or GST lines. IRD says you can choose to register while your turnover is under $60,000, and registration is required once turnover is at least $60,000 in the last 12 months or expected to be in the next 12.
How do I get an invoice template?
Use the download button at the top of this page for the free HTML template, then open it in your browser, edit the sample fields and print or save it as a PDF. There is no email gate. The generator on this site does the same job without a file to maintain.
Is this invoice template NZ free?
Yes, the NZ invoice template is free to download. There is no email gate, watermark, or hidden fee.
Can I use this as a GST tax invoice template in NZ?
Yes. The template includes GST-ready fields such as supplier details, GST number, invoice date, line items, GST amount, and GST-inclusive total. Check the exact taxable supply information needed for your invoice value against the IRD thresholds.
What must a NZ tax invoice include under IRD rules?
On a sale of more than $200, a GST invoice needs your business name or trade name and GST number, the invoice date, a description of what was supplied, and either the GST-exclusive, GST (15%) and GST-inclusive amounts or the GST-inclusive total with a statement that GST is included. An invoice number is good practice but IRD does not list it as a requirement. The words 'Tax Invoice' are not required: since 1 April 2023 what matters is that the information is there, not the heading. Most people keep the phrase anyway because it is familiar, and if you are not GST registered you should leave it off. For invoices of more than $1,000, if the buyer is GST registered you also need their name plus one identifying detail - address, phone number, email address, trading name, NZBN, or website.
What is a tax invoice in NZ?
A tax invoice in NZ is a document issued by a GST-registered supplier that lets the buyer claim back the GST they paid. It differs from a standard invoice by including the supplier's GST number and a clear 15% GST breakdown as required by the Inland Revenue Department (IRD).
Invoice template vs invoicing software - which should I use?
A free invoice template NZ is ideal when you are just starting out or invoice occasionally. Switch to invoicing software when you want saved clients, automatic invoice numbering, payment tracking, and GST reports without spreadsheet drift.
Do I need software to use this tax invoice template?
No. You can download and edit the template manually. Use Invio when you want saved clients, quote-to-invoice workflow, payment tracking, and fewer repeated admin steps.

Tired of manual templates?

Switch to Invio for automatic invoice numbering, client saving, and one-click sending. It keeps you on the right side of NZ invoicing rules without spreadsheet drift.

No credit card required • 5 free invoices/month