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Free NZ Trade Invoice Templates

Invoice Templates by TradeFree GST-Compliant Templates for Every Tradie

Pick your trade — get a GST-compliant invoice template built for the way you work. No generic formats with missing line items. Each template covers the fields your trade actually needs.

No credit card • GST calculated automatically • Send from your phone

Why It Matters

Why a Trade-Specific Template Matters

Different trades bill differently. A generic template forces you to improvise every time — and improvising is where line items get missed.

Plumbers

  • Call-out fee (weekday vs after-hours)

  • Labour hours × hourly rate

  • Materials markup (cost + %)

  • Disposal fee for old cylinders

Electricians

  • EWRB registration number

  • Certificate of Compliance reference

  • CoC issue fee (if charged separately)

  • Materials at cost + margin

Landscapers

  • Machine hire (digger, chipper, etc.)

  • Plant supply and planting labour

  • Soil, mulch, aggregate by m³

  • Rubbish removal and skip hire

A generic NZ invoice template covers the basics — your business name, GST number, line items, due date. But when you are invoicing after a long day on the tools, you want the fields already there. Pick your trade below and start with the right template.

Available Now

Trade Templates Ready to Use

These templates are live. Click your trade to open the full guide and download link.

Plumber Invoice Template

Live

Hot water cylinders, leak repairs, callouts, materials markup. Covers all the line items a NZ plumber bills, including after-hours surcharges and disposal fees.

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Electrician Invoice Template

Live

EWRB-registered work, CoC references, switchboard upgrades, EV chargers. Fields for your licence number and Certificate of Compliance built in.

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Coming Soon

More Trade Templates on the Way

These trade templates are in progress. Sign up free and we will notify you when yours is ready.

Builder

Coming soon

Progress claims, variation orders, building consent references

Landscaper

Coming soon

Machine hire, plant supply, soil and mulch by m³

Painter

Coming soon

Paint product lines, prep work, scaffold hire

Tiler

Coming soon

Tile supply, adhesive, grout, waterproofing membrane

Roofer

Coming soon

Roof iron, flashing, gutter work, fall arrest costs

HVAC

Coming soon

Equipment supply, gas handling, commissioning fees

Mechanic

Coming soon

Parts at cost + markup, labour hours, diagnostic fees

Carpenter

Coming soon

Framing, joinery, fit-out, custom cabinetry line items

Want to know when your trade template lands?

NZ Requirements

What All NZ Trade Invoices Need

Trade or not, IRD has a baseline for every GST-registered business. Miss any of these and your invoice is non-compliant.

GST 15% shown correctly

Subtotal ex GST, GST amount, total inc GST — three separate lines

Your IRD / GST number

Required on every invoice if your turnover is over $60,000/year

Clear job description

Specific enough that a customer can verify what they are paying for

Bank account details

Account number and ask for the invoice number as the payment reference

Due date

14 days is standard for most trade work; 7 days for residential call-outs

Job-specific reference

CoC number for electrical, building consent for builders, spec references where applicable

Need the full IRD breakdown including invoice value thresholds?

Why Invio

Built for Trade Invoicing

Invio started with NZ tradies in mind — mobile-first, GST-ready, and built to keep the admin short so you can focus on the work.

Invoice from the van or site

Fill in the job, send the invoice, and drive off — all from your phone. No paperwork, no chasing at the end of the week.

GST and line items handled automatically

Invio calculates 15% GST as you type and shows subtotal, GST, and total correctly on every invoice. No spreadsheet formula to break.

Auto-reminders chase overdue payments

Invio Pro sends automatic follow-ups when invoices go overdue. You set the schedule once — Invio does the chasing.

Trade-specific templates that look professional

Each trade template has the right fields for that type of work. No blank spots, no awkward improvising after a long day.

Pick your trade, send your first invoice in 5 minutes

Start with the plumber template, electrician template, or sign up to Invio free — GST calculated automatically, bank details saved, PDF ready to email from site. Invio Pro adds overdue reminders so you get paid without the awkward follow-up calls.

FAQ

Trade Invoice Template FAQs

Common questions from NZ tradies and contractors about invoice templates, GST, and getting paid.

Do I need a different invoice template for my trade?
A generic template works — but it will be missing the line items your trade actually uses. A plumber needs call-out fees and materials markup. A sparky needs a place for their EWRB number and Certificate of Compliance reference. A landscaper needs machine hire and plant supply lines. Using a trade-specific template means you fill in the same fields every job instead of recreating them from scratch.
Are these templates free?
Yes. All Invio trade invoice templates are free to use. You can also sign up to Invio for free — the free plan covers up to five invoices a month with GST calculated automatically and PDFs ready to email. If you're sending more than that, Invio Pro handles unlimited invoices plus automatic payment reminders.
Can I use these templates with Xero or MYOB?
The templates work independently — they are standalone pages you fill in or download. Invio does not currently integrate directly with Xero or MYOB. If you use one of those packages and just need the IRD-compliant format, the template gives you a ready-to-go structure you can replicate in your own system.
What if my trade isn't listed yet?
More trade templates are coming — builders, landscapers, painters, tilers, roofers, HVAC techs, mechanics, and carpenters are next. In the meantime, the generic invoice template at /invoice-template-nz works for any NZ sole trader or contractor. It has the right GST fields and you can add your own line items to suit your work.
Do these templates handle GST automatically?
The downloadable templates show you where to put GST — you fill in the numbers yourself. If you want automatic GST calculation (15% calculated as you type, subtotal and total always correct), sign up to Invio instead. The free plan does this for you so you can't accidentally send an invoice with a maths error.
Can I send invoices from my phone on site?
Yes — that's exactly what Invio is built for. Fill in the job details from your van or on the tools, and the invoice goes straight to the customer by email before you leave. You do not need a laptop or to return to the office. The free plan works on any phone browser with no app download required.
Get Started

Pick Your Trade, Send Your First Invoice in 5 Minutes

Invio is free for sole traders and small trade businesses. Pick your template, send a GST-compliant invoice from your phone, and let Invio Pro handle the overdue reminders — so you get paid without the chase.

Free to start • GST calculated automatically • No credit card required